POLICY ON BIOMETRIC TECHNOLOGY
This policy is intended to advise employees of the nature and extent any system in use by Aurora Thrift, Inc. (the "Company") uses information which may be considered biometric information or biometric identifiers subject to the Illinois Biometric Information Privacy Act ("BIPA"), 740 ILCS 14/1, et seq.
The Company uses a time clock system (“Time Clock System”) to record the start time and end time of each employee’s shift and/or work day, which is then used for payroll purposes for each employee. Employees will punch in and out by presenting their face in front of a Time Clock System terminal. The Time-Clock System uses data obtained by scanning an employee’s face. The scanning process automatically converts your data into a template, which is a mathematical representation of the data points from the scan. When you use the Time-Clock System, its software matches your stored template to your current scan and the current scan/image is discarded. When a template match is found, the clock user is verified, and a punch-in or punch-out is recorded.
Disclosure
Retention and Destruction Guidelines
The current face scan of the employee is not retained by the Time Clock System. The template data derived from the scan which will be used in the Time Clock System will be stored in the Time Clock System device itself, the system and/or servers of the Company and/or its Vendor during the term of an employee’s employment with Company. Within one year of the termination of employment, the Company will permanently destroy the stored face scan or template data derived or extracted from the scan.
Storage, Transmission and Protection
The Company shall use a reasonable standard of care to store, transmit and protect from disclosure the stored image of the employee's face scan or template data derived from the scan. Such storage, transmission, and protection from disclosure shall be performed in a manner that is the same as the manner in which the Company stores, transmits and protects from disclosure confidential and sensitive information, such as account numbers, PINs, driver’s license numbers and social security numbers.
This policy is intended to advise employees of the nature and extent any system in use by Aurora Thrift, Inc. (the "Company") uses information which may be considered biometric information or biometric identifiers subject to the Illinois Biometric Information Privacy Act ("BIPA"), 740 ILCS 14/1, et seq.
The Company uses a time clock system (“Time Clock System”) to record the start time and end time of each employee’s shift and/or work day, which is then used for payroll purposes for each employee. Employees will punch in and out by presenting their face in front of a Time Clock System terminal. The Time-Clock System uses data obtained by scanning an employee’s face. The scanning process automatically converts your data into a template, which is a mathematical representation of the data points from the scan. When you use the Time-Clock System, its software matches your stored template to your current scan and the current scan/image is discarded. When a template match is found, the clock user is verified, and a punch-in or punch-out is recorded.
Disclosure
- The face scan and data or templates derived from the scan may be collected by, used, stored, disclosed, or disseminated to the Time Clock System, the Company work location, and/or by the Time Clock System vendors, licensors, affiliates and service providers (collectively, “Vendor”). The Company will not disclose, re-disclose or disseminate this information to anyone other than the Vendor for the purposes identified above, which may include transfer of the face scan and data or templated derived from the scan to cloud storage, unless required by law.
- The Company will not sell, lease, trade, or otherwise profit from the stored image of the employee's face scan or data derived or extracted from the image; however, the Company may pay a Vendor providing the technology for products or services utilized by the Company.
Retention and Destruction Guidelines
The current face scan of the employee is not retained by the Time Clock System. The template data derived from the scan which will be used in the Time Clock System will be stored in the Time Clock System device itself, the system and/or servers of the Company and/or its Vendor during the term of an employee’s employment with Company. Within one year of the termination of employment, the Company will permanently destroy the stored face scan or template data derived or extracted from the scan.
Storage, Transmission and Protection
The Company shall use a reasonable standard of care to store, transmit and protect from disclosure the stored image of the employee's face scan or template data derived from the scan. Such storage, transmission, and protection from disclosure shall be performed in a manner that is the same as the manner in which the Company stores, transmits and protects from disclosure confidential and sensitive information, such as account numbers, PINs, driver’s license numbers and social security numbers.